Implementing School ERP in your school for the first time may be
overwhelming. Many issues need to be resolved by stakeholders such as
principals, deputy principals, teachers, students, and parents. For example,
how will it bring efficiency to teachers? What are the benefits of implementing
such a system? And many more.
As a potential decision-maker in your school, you are responsible for
figuring out all aspects of the solution. The school management system can help
your college in many ways. But first, let us understand what enterprise
resource planning (ERP) means to schools.
What is school ERP?
School ERP is a software system used by schools or school groups to
manage their daily tasks. It is a system for managing the internal and external
resources of an organization. It helps to control all the trivial and important
activities of the institution, such as student records, teaching and
administrative staff records, expenses and payments, transportation, libraries,
etc. It connects various departments to a central system, thereby eliminating
erroneous redundant data, automating processes, and improving the efficiency of the school staff.
By
implementing an ERP system in schools, stakeholders can use a centralized
dashboard view anytime, anywhere. Teachers can track the progress of students
anytime and anywhere, so that they have more time to teach students; parents
can know the progress of their children at any time, thereby strengthening the
communication between the institution and parents. By accessing the institute’s
real-time data and analysis, it can increase productivity, efficiency and save
a lot of administrative time. It comes with customized functions to meet all
the basic needs of the organization.
These are
some of the activities that the school can complete through the implementation
of the ERP system:
·
Admission Management
·
Curriculum and Curriculum Management
·
Student Management
·
Fee and payment management
·
Test and score management
·
Library management
·
Staff management
·
Transportation management
And more...
However, school management must understand the basic advantages of adopting
school automation.
The detailed
advantages of school ERP are discussed below:
1. Reduce
labor costs
The benefits
of school ERP software for students, the implementation of school ERP will
affect the personnel in the academic process of the institution. Interestingly,
reducing manpower can create considerable income, which can be used to provide
students with a better quality of education. Some studies have shown that the school ERP system can reduce the labor force by about 40%. The automation
provided by ERP reduces the reliance on manual processing. In turn, this saves
time and money spent on management operations.
2. Timely
decision
If you know
that school ERP is a time-saving tool, you will not be surprised to know that
it can help school administrations make decisions.
The school
management ERP can generate reports in batches to complete administrative tasks
such as admission, tuition payment, students and employees, unpaid items,
demographic details, etc.
If you can
imagine all the information in a few seconds, how it will help analyze and make
decisions quickly. Faster decision-making speed can improve the efficiency of
the organization and help you stand confidently among your peers.
3. Real-time
data recording
In School
ERP software, you can visit as many people as you need (department wise).
Entrance, examination, personnel, hotel, inventory, etc. All these departments
can access the software to fill in real-time data. This can help you keep
abreast of every improvement or change in the organization. With real-time data
logging, you can provide services on time, making you an efficient research
institute.
4. Less
paperwork
The software
digitizes the entire management process. Currently, enterprise resource
planning solutions can be deployed in three ways: on-premises, cloud and SaaS.
The basic difference lies in the deployment process. A basic similarity between
all options is that they tie all management departments in a platform together.
In this way, departments can easily exchange information, thereby reducing
paperwork. Digitization’s using a school ERP system can help reduce paper cost
savings by approximately 15%.
5. Effective
communication
The School
ERP software provides a separate portal for accessing notifications,
information, and updates from all stakeholders in the school. Students can
download/upload assignments from its portal, access timetables, test
notifications, fill in their details, pay fees and bills, etc. Parents can also
access all this information from their portal.
Teachers can
view student details, check assignments, post comments, and fill in their
personal information for future updates. They can also add detailed information
about course execution, timetables, and timetables. If needed, they can also
share this information with students.
This increases the communication between students, teachers, and parents.
You can stop waiting in long lines for various procedures.
6. Increase
teaching time
What are the main goals of educational institutions?
The answer is teaching.
By
implementing school automation, teachers can save time on trivial academic
activities, such as attendance records, timetable maintenance, assignments
assigned to each student, course execution records, etc.
With this
tool, teachers can improve their teaching methods, course execution process and
teaching time.
Why should
schools implement an ERP system?
Educational
ERP software is designed to make a life for school educators easier. For your
institution, this is a nervous system that can incorporate other technologies
around it. It can be integrated with other software, such as Tally or Saral for
accounting, KOHA for library management, AI technology for query analysis, and
so on. The overall plan is to standardize management operations in a unified,
integrated, efficient, and smooth manner. In order to improve the productivity
of the school.
Adopt School
ERP software in India
India is one
of the top 5 countries to adopt online learning systems. According to the
research report, during the forecast period from 2019 to 2024, the enterprise
resource planning of the school market is expected to grow at a compound annual
growth rate of 20%. Therefore, the adoption rate of ERP systems in Indian
schools seems encouraging.
Tips for choosing the best school ERP software for your institute
Choosing
enterprise resource planning (ERP) software for your school is definitely not a
piece of cake. Choosing the best ERP software for your school's needs involves
many decisions. Here are some pointers to help you choose:
Needs
assessment: Start by creating a list of needs for your school, knowing which
activities need to be automated and which departments will benefit from
automation. This will be the first step in the needs assessment.
Deployment
options: ERP systems have different deployment options, such as local, cloud, and
hybrid. Understanding your infrastructure and budget availability can help you
determine the deployment options that best suit your needs.
Customization and integration options: Your
school’s requirements may change over time. Understanding the software's
customization and integration capabilities will definitely help you in the next
few years.
Choosing the right implementation team: Due to poor
planning, many ERP implementations have failed. Choosing a suitable
implementation partner (such as Academia ERP) can greatly help in saving time
and costs in the software implementation process.
Change management: It is difficult for existing employees to
adopt the technology. You need to train existing employees to use the new software
that has been deployed in the best way to get their benefits.
ERP used in
schools have many advantages in terms of technological advancement, efficiency
improvement, and access to real-time data and metrics. Many organizations are
already taking advantage of automation. If you want to enjoy the same benefits,
you can always download the school ERP demo for free. Call on +91-9015098282.
